5 Virtual Event Best Practices You Can’t Miss

We’ve all had to adapt to new ways of doing things this year. And for many of us, that includes how we run events! Today, more events are taking place virtually than ever before. That’s why we knew it was time to share our virtual event best practices with you today!

5 Virtual Event Best Practices You Can’t Miss

It’s going to take a long time (if ever!) for events to go back to how they used to be.

So it’s a good idea to get on board with these virtual event best practices now and make the most of them! Let’s get started.

1. Make it as human as possible

Even without that “in-person” element, you can give your virtual events a personalized touch that speaks to your attendees!

There are several different ways to do this depending on the format of your event.

A great way to get started is keeping your panels small. If there are too many cooks in the kitchen, so to speak, each panel member will have a tough time giving in-depth, conversational answers.

Whenever possible, stick to panels of just a few guests at a time to offer attendees a more personalized, human experience.

Another quick tip? Use attendee avatars for a better virtual event! Here’s how.

2. Engage attendees

It used to be a lot easier to keep attendees engaged during an event. During virtual events, it might take a little more creativity. (And not only is creativity one of the virtual event best practices, but it applies to any type of event!)

One of our favorite ways to keep attendees engaged during your virtual event actually starts BEFORE your event.

Reach out and communicate with them before the event. When you answer any questions they have and speak with them more directly about the event, it helps promote excitement leading up to the event.

Then, this excitement can translate into engagement during the event!

3. Make it interactive

Now, what if we told you there was a way to engage attendees while also humanizing your virtual event?

Keep reading, because this is one of the virtual event practices you REALLY don’t want to miss:

Make your virtual event interactive!

Give your attendees the ability to interact not only with presenters or panel members but with one another!

When they have the opportunity to speak up, ask questions, and get to know one another, you’ll see engagement rates skyrocket. Not to mention, attendees will come away feeling more connected than if they just passively sat through a virtual event.

4. Use the right technology

Technology can truly make or break a virtual event. All of the virtual event best practices can go to waste if you don’t have the right technology behind them!

Do your research into the best virtual event software ahead of time, and make sure you do several trial runs of the technology before your event begins.

And it’s not just software you’ll want to consider. Other technical elements like lighting, sound, and design play an incredibly important role.

5. Hire the right speaker

If you want attendees to come away from your virtual event feeling connected, inspired, and engaged, hiring the right speaker for your event will help you do just that!

And finding the perfect speaker for your event is easier than you might think. We’ve got an incredible selection of presenters with virtual content and certified virtual presenters to choose from!

So not only will your speaker deliver a great presentation, but they’ll also be familiar with the virtual event best practices particular to this format.

Or, if you’re the speaker in question, here are our virtual event best practices specifically for speakers.

Put these virtual event best practices to work for you

If current conditions make it difficult or impossible to host an in-person event, take the safer, more practical route and opt for a virtual event. Don’t cancel, pivot!

eSpeakers Marketplace has many presenters on a wide range of topics and fees who are qualified to present live, on-screen for your virtual audience using a tool like Zoom or WebEx.

Click here to access our Virtual Presentations filter to find speakers and experts who can present virtually.

Did you learn a lot from these 5 virtual event best practices?

Here are three other posts you won’t want to miss:

7 Ways to Improve Virtual Attendance at Your Next Event
Using Attendee Avatars for a Better Virtual Event
6 Steps For Putting On A Virtual Event That Works

How to Grow Your Email List with Webinars and Beyond

It’s no secret sending out emails is a great way to stay in touch, deliver announcements, and keep your business top of mind for customers. At the same time, it can be hard to grow your email list and get the subscribers you need.

Why you want to grow your email list

Email subscribers consist of a fantastic audience as they are a group of individuals who have interacted with your brand in some way shape or form. They are familiar with your brand and are more likely to engage with your email messaging over a cold audience.

Growing this list of email subscribers can be difficult as users need to be aware of your emails and then be enticed to subscribe to them. One of the best ways to grow your list, however, is with the use of webinars!

The trick to gaining email subscribers from webinars is to drive traffic to your registration landing page. We’re here to explore how you can get users to your landing page and ultimately grow your list of email subscribers.

You’ll also want to check out how to be a great virtual event speaker here.

Use Your Blog to Promote

If you’re doing it correctly, your website blog will be gaining valuable traffic for your website. You can leverage this traffic by mentioning your webinar in your blog posts.

This can help to build attendance for the webinar and increase the likelihood of registrants seeing the email sign up option on your webinar landing page.

You might also post specific blog posts just about your upcoming webinar and offer multiple opportunities for newsletter sign-up. Tell viewers that they can stay up to date on future webinars by subscribing to your newsletter.

Partner with Another Company

One of the best ways to grow your email list? Partner up with another company in order to get more webinar registrants.

Partnering with a company whose brand relates to your own can help you to double your reach. By cross-promoting, both companies benefit as they gain access to each other’s audiences, and get to promote each other’s expertise.

Reuse Webinars to Grow Your Email List

Once your webinar is finished, it doesn’t mean the opportunities for using them are done!

You can repost old webinars to social media, or use them to write out new content for your website blog. This content has proven to be valuable to viewers in the past, so why not keep that valuable content available for use?

PS. You might even mention that the content was derived from a webinar in order to get sign-ups for future webinars.

Use the Power of Social Media

Social media is your opportunity to talk about your upcoming webinars and promote them for participation. You should mention the date and time of the webinar, as well as the exciting topics you’ll be discussing.

Be sure to post about the webinar multiple times leading up to the event, and tag all relevant partners in order for them to repost.

Take a look at your perfect 7 step social media marketing event strategy here.

Ask for Shares

If you have powerful connections, then this is your chance to use them to your advantage! Ask anyone who might be relevant to your industry or webinar topic to share it.

If an important person can advocate for your webinar, people will be a lot more inclined to flock towards it. Your webinar will see an increase in registrants, and your long-term relationship with those registrants will grow as they subscribe to your email newsletters.

Ready to Start?

Now you have the information you need to get started on using webinars to grow your email list! But you might find yourself still weary of hosting them.

If hosting webinars aren’t your cup of tea, eSpeakers can help! Our innovative platform hosts a plethora of choices for top speakers that connect to your audiences and help drive leads.

Ready to hear more? Contact us about our services today!

Here are three more articles you might enjoy:

7 Ways to Improve Virtual Attendance at Your Next Event
Using Attendee Avatars for a Better Virtual Event
6 Steps For Putting On A Virtual Event That Works

How to Be a Great Virtual Event Speaker: Top Tips

The virtual space is currently booming and virtual events are now more popular than ever. With that, event speakers who have mastered the art of delivering in-person presentations now have to adjust. How do you become a great virtual event speaker and what adjustments can you make to keep your audiences’ interest?

How to be a great virtual event speaker

We’re here to give you our best tips for how to be a great virtual event speaker so you can deliver compelling content and a presentation to be remembered.

If you’re planning an event you might benefit from our social media marketing event strategy tips.

Test, Test, Test

Your audience is likely surrounded by a lot of distractions as they attend your virtual presentation from home. This means that it’s even easier to lose your audience’s attention than it is with in-person events.

Don’t let the technology side of your presentation be your downfall. Set yourself up for success well ahead of time and test your technology.

This includes the joining process, along with your video and sound checks. It’s also important to have back up options should your first option fail.

Think About Your Body Language

Sometimes body language speaks louder than words. This rule applies to virtual events as well!

To be a great virtual event speaker, you will need to think about how your body language translates into the virtual space.

Eye contact is still important for connecting with a virtual audience, so be sure to look into your camera and avoid distracting glances.

Keep your hands visible on your screen and avoid fidgeting. You should continue to use hand gestures as you would in an in-person presentation.

Get Personal with Your Audience

To keep your audience’s attention, get personal, and try to interact with them.

Pause for questions, use imagery, get them involved with a poll, tell a story, or find ways to get them involved in what you are discussing.

There is nothing worse than a long presentation filled with endless slides, especially during a virtual event.

Pay Attention to Your Pace

As a virtual event speaker, you still need to be mindful of your speaking pace. Check-in with yourself and determine if it might be necessary to slow down.

Take pauses where appropriate for your audience to digest the information. It may also take a bit of time for your audio to be transmitted so pauses can be great for allowing catch-up time.

First Impressions are Important

If your virtual presentation is business related then it is still important to dress the part. Your appearance can have a major influence on the first impression you give to your audience, so don’t show up in pajamas or having just rolled out of bed.

Dress in business-casual attire and do a test recording to get a feel for what your audience is going to see. This is one of the many perks of being a virtual event speaker!

Think About Lighting and Camera Positioning

As you are setting up for your virtual presentation, think about your lighting and camera positioning. Cameras are best at eye level position so it is easy for you to keep eye contact with your audience.

If you want to keep your audience’s focus, you should also adjust your lighting.

The light should highlight your face and darken your background. This allows you to be clearly seen and for background distractions to be kept to a minimum.

Switch up Your In-Person Presentation

Your virtual presentation should not be a duplicate of your in-person presentation. Switch things up and make your virtual presentation shorter.

Without the energy of an in-person crowd, each minute of your virtual presentation will seem longer. Keep things short and to the point so both you and your audience stay motivated and engaged.

Take Your Virtual Event to the Next Level

In addition to these tips, one of the best ways to take your virtual event to the next level is with eSpeakers enterprise-quality tools. We can help you to plan a virtual event that will stand out with speakers and help you to become even more connected to your audiences.

Interested to hear more? Contact us about our services today!

Enjoyed this article? Here are three more to help you:

Virtual Event Planning: 8 Tips to Help You Move An Event Online at the Last Minute
Want to Make Your Virtual Event Stand Out? Try This!
7 Questions to Include in Your Virtual Post-Event Survey

7 Ways to Improve Virtual Attendance at Your Next Event

If it feels like everywhere you turn, you see an invite to a virtual event or an ad for an upcoming virtual gathering, you’re not wrong! These remote events are more popular than ever as we adapt to a whole new way of living and working in 2020. But how can you make YOUR virtual event stand out from the crowd and get the higher virtual attendance you’ve been hoping for?

Today, we’re going to tell you how!

Improve virtual attendance at your next event with these 7 tips

Focus on value

If you want your virtual attendance to be better than ever, focus on delivering the kind of quality that MAKES people want to attend.

Make it very clear what kind of value your audience can expect from attending your virtual event. Will they come away with new ways to run their business? Tips for leading a healthier lifestyle? A concrete plan for making these changes? Whatever it is, make it clear and make it valuable.

Use your network to boost virtual attendance

The online world can be incredibly generous when you know where to look! Focus on the network you already have (it’s bigger than you realize!) and look for opportunities to make it even bigger.

Reach out to your existing email list to let them know about your virtual event, share your event in the Facebook groups you’re in, and use good old fashioned word of mouth to spread the news about your event.

This is also a good time to mention virtual event sponsorship revenue. Your relationship with your event sponsors can be mutually exclusive, so not only are they helping you market your event, but you’re advertising for them in return. Learn more about finding virtual event sponsorship revenue here.

Offer an incentive

The initial value your virtual event provides is a great thing to focus on. But if you can add even further incentive for attending?

Even better!

If you offer an incentive that might not cost you much but brings a ton of value to your audience, you’ll notice attendance rates skyrocket.Here are a few examples of incentives you might offer:

  • Swag bag (digital swag bags are a great way to reduce waste and streamline the process)
  • Prize drawing
  • Coupons for your services for attendees

Share your itinerary

Your audience might be reluctant to sign up for your virtual event if they’re not quite sure what to expect from it. One way to combat this challenge is by sharing a detailed itinerary for your event ahead of time.

Outline what happens during each hour or section of your event. Your audience will appreciate knowing exactly what to expect, when they can take breaks, and the can’t-miss events they’ll want to schedule their own time around.

PS. We share more tips for making your virtual event stand out in this blog post.

Make it interactive

Anytime you can include an interactive element in your virtual event, you’ll see virtual attendance rates rise – and stay high!

When your audience is called on to interact and participate throughout your event, they’re more likely to stay tuned in.

If they feel like they’re being lectured and they hoped for a more interactive and engaging experience, they’re far less likely to sign up for future events, and they might not last long during your current event either.

There are plenty of great audience interaction software options that allow you to add live polls, Q&As, and even gamification and quizzes to your virtual event. They help make your event one to remember and boost your virtual attendance all at once!

Audience insight

Hearing from past event attendees is incredibly useful for making your next virtual event even better. Once you know what they liked, what they didn’t like, and what they’d like to see in your next event, you can use this information to draw even more attendees to your next event.

Check out this post for seven questions to include in your virtual post-event survey.

Hire incredible speakers to amplify virtual attendance

Hiring the right speaker for your virtual event can make or break the success of your event. The value a speaker can bring to your event is unbeatable.

Are you a virtual event organizer? Click here to browse our top-rated virtual speakers for your online event.

Enjoyed this article? Here are three more to help you:

Nine tips to promote your virtual event effectively
Virtual Event Planning: 8 Tips to Help You Move An Event Online at the Last Minute
Six steps for putting on a virtual event that works.

Want to Make Your Virtual Event Stand Out? Try This!

In-person events used to rule industries of all kinds as there’s nothing quite like face to face interaction in creating relationships and connections. Now that things have forever changed, virtual events are taking the lead. So how exactly do you make your virtual event stand out?

There are hundreds of virtual events taking place, and they’re all doing everything they can to grab the attention of their target audiences.

While virtual events are becoming more and more saturated, the great thing is that they are mostly uncharted waters. There’s plenty of opportunities to get creative and create a memorable and exciting experience for those who attend your virtual events.

If you need to move an event online at the last minute, you can check out our tips for doing so here.

Tips to Making Your Virtual Event Stand Out

In order to make your virtual event stand out, it’s imperative to brainstorm new ideas on how you can grab your virtual audiences’ attention and keep it.

We’ve done the groundwork in putting together some creative tips on how you can spice up your virtual event and make it one that attendees are going to want more of in the future!

Don’t overdo it

While you might think it’s best to pull out all of the bells and whistles to help your virtual event stand out, your event actually becomes more memorable when kept under 20 minutes.

When virtual events are shorter, it’s easier for attendees to stay focused, and for you to get your main points across.

Use visuals

Many people are visual learners and can majorly benefit from seeing examples on prepared slides or images to go along with your presentation. It’s also important as presenters to get your speakers to enable their video features.

Your audience makes a better connection when they can see the person they are listening to.

Take a personal approach to your virtual event

Virtual events aren’t a one size fits all solution. Use technology to add a personal touch for your specific audience.

Some event platforms provide features that allow you to assign attendee titles or ticket types and then create agendas based on those unique functions. Targeted audiences, such as those at corporate events, will appreciate a virtual event that feels catered to them specifically.

Focus on transitions

The flow of your virtual event can make all the difference in keeping your audiences’ attention throughout. Planned out and smooth transitions make for a better event as attendees are free from distractions and don’t need to do anything on their end to go to the next slide.

Make use of sound

Music is a game-changer when it comes to making your virtual event stand out. Turn up the music to increase energy and use it as background music for when people enter your event. Music can strike emotion in audience members and help them to stay engaged.

The message is in the medium

Keep your audience on their toes by mixing up your formats. Whether it’s a live broadcast, pre-recorded video, or TV-show style chat, you want to keep your audience guessing.

If they know exactly what to expect from your virtual event then there is more of a chance of them losing interest. Keep things interesting and use different mediums to your advantage.

Engage your audience throughout

There are numerous ways to encourage your audience members to interact within your virtual event. You might try polls, games, quizzes, or ask them questions.

You might also use a Q&A session to allow time for audience members to engage with you and get answers to their burning questions.

We talk about how and when to manage audience Q&A here. Check it out for more information!

Deliver the unexpected

When you offer the element of surprise through your virtual event, it instantly becomes more memorable. You might use a contest or scavenger hunt to get audience members excited. Gamification can be an incredible way to get audience members involved.

You might also introduce special guests or get them to open your virtual event.

Unleash the Potential of Your Virtual Event

If you’re looking to plan a virtual event that will stand out with speakers, eSpeakers can help to bring enterprise-quality tools to the professional speaking industry. Become more connected to more audiences that want to hear your message and increase traffic

Interested to hear more? Contact us about our services today!

Enjoyed this article? Here are three more to help you:

Nine tips to promote your online event effectively
Ten event planning tips for absolute beginners
7 tips to save money when planning an event

7 Ideas for Virtual Event Sponsorship Revenue

There’s no denying things have changed due to COVID-19. And with that change comes new ways of doing things – including getting virtual event sponsorships!

Virtual event sponsorship is something that becomes a little more difficult to execute as the usual methods aren’t available. Sponsored banners, branded signage, face-to-face meetings, and individually named spaces are a lot harder to implement without the valuable in-person element.

Luckily, there are ways to now bring your events into the virtual space without losing current sponsorship opportunities. The online environment provides tons of ways to shift your current sponsorships and even develop new virtual event sponsorship opportunities.

Virtual Event Sponsorship Opportunities

With a little creative thinking (and the help of this list) you’re sure to find valuable ways to include sponsorships in your virtual event. Always be sure to think about what it is your audience will be happy to see sponsorship wise so you can leave them with the positive experience they’re looking for!

(Speaking of creative thinking, here are 10 virtual event ideas to keep you ahead of the curve!)

Blog post feature

You might start by looking for virtual event sponsorship opportunities on your registration page. Including a featured guest blog post is a great way for sponsors to get their name out there, all while providing valuable information to potential sign-ups.

Order in and send out ahead of time

Just because you can’t be in person doesn’t mean sponsored items can’t be sent off or ordered in. You might look to send out branded swag to attendees ahead of time, along with a digital event bag.

It’s also a great idea to order a sponsored lunch or snacks for attendees at home to enjoy a meal together virtually.

Email and social media opportunities

As the world becomes more and more digital, email and social media are thriving! As you send out communications, use logos and messaging as sponsorship opportunities. You might consider a special area on your email communications for sponsored logos or sponsor messages.

Social media is also a fantastic space for sponsors as you can create specific posts about them or even include their logos in your profile banners and imagery.

Here’s your perfect 7 step social media marketing event strategy.

Branding opportunities

Brand signage is still possible with virtual events – especially virtual trade shows. Add sponsors to signage or use their logo on laptop covers and visible props.

Logos can also be used on your registration pages or as wallpaper backgrounds.

Video

You might consider using promotional videos before the event starts to display sponsorships or during the event during break times. Quick promotional videos are great for getting messaging across as they pull attention on screen.

Questions, Games, and Q&A’s

One of the best ways to increase audience engagement at any kind of event is by mixing in questions or games to get them involved.

By using these as sponsorship opportunities, you also increase engagement from audience members with the sponsored brand. You might also provide digital prizes in order to further audience engagement.

Q&A’s are also a great way to get your audience involved while getting sponsors noticed in the virtual space.

We talk about how and when to manage audience Q&A here. Don’t miss it!

Keep the exposure going

After the virtual event is over, the sponsorship opportunities don’t need to end! As you plan to keep up the relationships gained from your virtual event, you’ll likely send out further communications.

Whether it’s company blog posts, smaller follow up discussions, or monthly newsletters, there are plenty of ongoing opportunities to include your sponsors. You might consider getting your sponsors to offer free trials to try out the offered services. Don’t forget to include contact information to ask any questions they might have.

Unleash the Potential of Your Virtual Event

If you’re looking to plan a virtual event with sponsors and speakers, eSpeakers can help to bring enterprise-quality tools to the professional speaking industry. Become more connected to more audiences that want to hear your message and increase traffic!

Interested to hear more? Contact us about our services today!

Enjoyed this article? Here are three more to help you:

Nine tips to promote your virtual event effectively
Virtual Event Planning: 8 Tips to Help You Move An Event Online at the Last Minute
7 Questions to Include in Your Virtual Post-Event Survey

7 Questions to Include in Your Virtual Post-Event Survey

You’ve done it–you’ve pulled off your first virtual event! But your job isn’t entirely done. Now it’s time to create a virtual post-event survey to hear from your audience.

Whether for in-person or virtual events, post-event surveys are an incredibly valuable tool.

They provide you with critical feedback about what worked in your event and what didn’t. That way, you can use this information to improve your next event, and so on and so on.

But if you want your virtual post-event surveys to really be effective, you need to ask the right questions.

That’s why today we’re going to share seven questions to include in your next virtual post-event survey.

7 Questions to Include in Your Virtual Post-Event Survey

1. How satisfied were you with the virtual event?

There’s a reason this type of question is almost always included in post-event surveys: it’s a great way to get an audience member’s overarching opinion of your event.

Whether you have them rate on a scale of one to 10, out of five stars, or any other rating system, you can use this feedback to get a broader vision of audience satisfaction.

One or two dissatisfied audience members might not be the biggest red flag. But when it becomes a common theme? It’s time to make some changes.

2. How can we improve our next virtual event?

Use this opportunity to pick your audience’s brain. They’re often an untapped source of inspiration and ideas for improving your next event. After all, what’s better than hearing it right from the horse’s mouth?

One innovative way to improve your next virtual event is by using attendee avatars. Find out more about this here.

3. Why did you decide to attend this event?

One of the best ways to get attendees for your NEXT virtual event, is to find out what brought attendees to your last virtual event. Then, you can use that information to craft your marketing efforts and content for future events.

And what better way to do so than with a virtual post-event survey?

4. What was your favorite part of our virtual event?

The answers to this question are incredibly telling.

Maybe you invested in a gamification tool or another exciting feature for your virtual event thinking everyone would love it. When you take a look at these answers, maybe you’ll find out it was actually the interactive polls during your virtual event they liked best.

Armed with these answers, you’ll know what to focus your resources on for your next event.

5. What, if anything, did you dislike about this event?

It can be tough to get this kind of feedback but consider it an opportunity to do even better next time.

There’s always going to be someone that doesn’t like something that everyone else said was their favorite. But when you notice a bunch of responses saying they disliked the same thing, take this into account when you plan your next event.

6. How accessible/easy to navigate was the virtual event platform?

Unreliable or difficult virtual event software can ruin a virtual event before it begins. Even if you have stellar content and speakers, your audience won’t have a great experience if they’re frustrated by technical difficulties and other issues.

This question is useful to find out if the current virtual event platform you’re using is the best option for future events.

If you notice a lot of people respond that it was difficult to use or access the platform, you might also consider providing a training video ahead of your next event or more clear instructions for joining.

Are you moderating a virtual event? Here are some tips for helping it go off without a hitch.

7. Do you have any other questions or feedback to share?

This is an especially important question in a virtual post-event survey for helping your audience feel heard. They need to know their opinion is valued, and this question gives them the opportunity to include what’s on the forefront of their mind after your event.

Want your audience to rave during your next virtual post-event survey? A surefire way to achieve this is by hiring incredible event speakers! To help you make the right choice, check out these six questions to ask a keynote speaker before your next virtual event.

Looking for incredible speakers for your next virtual event? Get in touch with us to find the perfect speaker for you!

Enjoyed this article? Here are three more to help you:

Nine tips to promote your virtual event effectively
Virtual Event Planning: 8 Tips to Help You Move An Event Online at the Last Minute
Six steps for putting on a virtual event that works.

Using Attendee Avatars for a Better Virtual Event

When you hear “attendee avatars” do blue creatures from a major film come to mind? Or do you picture the audience at your next virtual event? For today’s post, let’s stick to the latter.

Now more than ever, it’s important for your virtual event to stand out. In a world where you can expect your event to be just one of many your attendees will experience in a given month, you want your event to be remembered for the right reasons.

Engagement and interaction

And to run a successful virtual event, your audience needs to be engaged. There are incredible speakers out there who are known for keeping their audience’s unwavering attention. But this can be really tough, even for experienced speakers, if there isn’t an element of interactivity.

Of course, at an in-person event, your audience can interact with one another, raise hands to ask questions, and they generally feel more engaged being in the same room as a presenter.

But as we all know, virtual events are becoming the norm.

So, what can you do to encourage interaction and help your virtual event stand out in a crowded field?

One of our favorite ways of doing this is with attendee avatars. An exciting option includes giving your attendees the ability to create their own avatars. On the other hand, you can also create attendee avatars to get insight into your target audience.

What are attendee avatars?

Think of avatars as 3D alter egos. They’re digital representations of your audience that can be created to look just like them, down to their hair and eye color or even their shoes.

During virtual events, attendee avatars give your audience an exciting and engaging way to interact with one another. They can even be connected to audio so your audience can use their own voice for their avatar.

Attendee avatars can talk, type, ask questions, clap, and perform many of the same actions you’d perform at an in-person event.

You might also think of avatars in a simpler form: as a profile you create for your event audience. This profile helps you determine who your audience is and what they want out of your event.

Before we talk about profiling these avatars to improve your events, let’s talk about why they’re useful in the first place.

Why use attendee avatars

In a rapidly evolving and growing industry, there are new applications for avatars each day.

As far as audiences go, they offer a unique and creative way to involve your audience. Rather than attendees typing questions and answers in a text box, having them first create an avatar and using that to communicate makes the entire process more fun. Your audience is also more likely to interact and engage with other attendees this way.

Not to mention, your virtual event is sure to be unforgettable if it involves attendee avatars!

Virtual meeting avatars

An increasingly common use for attendee avatars is during remote meetings. With attendee avatars, your audience doesn’t need to worry about being on screen or camera connectivity issues. Instead, they can attend the meeting as their avatar and the meeting can be just as effective (and a lot more fun!).

Team-building

Building bonds between team members is still possible during virtual events. With attendee avatars, your audience has a more immersive way to interact with one another.

Often, an audience is more comfortable interacting as their digital self rather than on video, so it fosters open communication which will lead to more discussion and bonding between your team.

While you’re here, don’t miss this post on the six questions you need to ask your keynote speaker before your next virtual event.

Profiling your attendee avatars

When your attendees create their avatars, they enter important information about themselves. As the event organizer or host, you can use this information to create a more engaging and specialized event.

You’ll learn all sorts of things about your attendees by watching them interact and hearing what they have to say.

This includes things like:

  • Their demographics
  • Their preferred communication style
  • What they want to focus on in a presentation
  • Any questions they might have
  • Particular challenges or pain points to focus on

If you’re not using real attendee avatars, try this instead: Create five attendee personas that could attend your next virtual event.

Try to put yourself in their shoes as much as possible and ask yourself what they would want out of a virtual event. As you learn more about possible event attendees, you’ll create a more personalized virtual event that will be memorable for all the reasons you want it to be.

Understanding your audience

Whether you use attendee avatars to help your audience get to know one another and interact or you create your own attendee avatars to help you get to know your audience, they both help ensure your next virtual event is your most successful yet!

Of course, we can help your virtual events be better than ever too. Get in touch with us to find the perfect speaker or expert for your next virtual event.

Enjoyed this article? Here are three more to help you:

Nine tips to promote your virtual event effectively
Virtual Event Planning: 8 Tips to Help You Move An Event Online at the Last Minute
Six steps for putting on a virtual event that works.

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We support our friends of all colors and creeds and encourage that in our business practices and in our personal lives.